Athletic Operations Coordinator
Job Description
Job Description
About the school
Since 1910, St. Anne's-Belfield School has been committed to nurturing the whole student: body, heart, mind, and soul. As the largest independent school in the college town of Charlottesville, Va., our 900+ students, age 2 through Grade 12, inspire us each day as we aspire to educate the next generation of exemplary citizens and visionary leaders.
As a member of our school community, you'd be joining a team of people who are passionate about their roles and contributing to a community of purpose and belonging. Those who thrive at St. Anne's-Belfield are people who, as outlined in our Portrait of a Graduate, pursue knowledge to generate impact, seek to engage diverse perspectives and practices, engage in reflection, demonstrate moral character and integrity, and work to understand and meet the needs of the community.
Our two beautiful campuses on 55 acres serve as vibrant hubs for curiosity, creativity, and academic excellence. This is perfectly complemented by our location in Charlottesville, one of the top 5 happiest cities in the U.S., as recognized by National Geographic and Outside Magazine. Opportunities abound to connect with nature, enjoy arts and culture, engage with the University of Virginia, only one mile away, and explore American history both within our region or Richmond (one hour by car) and Washington, D.C. (two hours by car).
If you're looking for a dynamic learning environment where your contributions help spark each child's potential, we invite you to consider a career with St. Anne's-Belfield. We at St. Anne's-Belfield School believe it is the quality and passion of our people that set us apart. We seek to hire the best teachers, administrators, staff members, and coaches to support our student body by offering a competitive benefits package and providing a wonderful working environment.
Position Overview
The Athletic Operations Coordinator supports the day-to-day logistics of the Department of Athletics, ensuring the smooth execution of athletic programming across all levels in our Grades 7 & 8, junior varsity, varsity, and non-competitive athletics program. This role involves managing equipment and uniforms, supporting home competitions, coordinating game officials and event personnel, and maintaining an active and engaging presence on social media to promote athletic programs. This is a 12 month, full-time position.
Key Responsibilities
Uniform and Equipment Management
- Manage inventory, distribution, and collection of all athletic uniforms and equipment for more than 50 teams.
- Coordinate purchases and assess equipment needs for each program in collaboration with coaches.
- Maintain a calendar for uniform replacement cycles; make timely recommendations for purchases to the Director of Athletics.
Communicate clear expectations to coaching staff to ensure at least 100% of uniforms and equipment are returned each year.
Game Day Management
- Serve as game day manager for approximately 300 home competitions annually.
- Assist athletic facilities staff with preparation of fields, courts, and gymnasiums for home events.
- Serve as the liaison for game officials, including communication with assignors, distributing schedules, confirming assignments, and managing invoicing.
- Hire, train, schedule, and manage game day personnel (scorekeepers, announcers, crowd control, auxiliary staff); ensure all personnel are in place and ready prior to each event.
- Secure qualified scorekeepers for all varsity games and all levels of basketball.
Social Media Management
- In coordination with the Communications Team, manage and maintain the Athletic Department's presence on Instagram and X (Twitter).
- Collaborating with the Communications Team, work with coaches and students with approved team social media accounts to ensure they are on brand and within School media policy.
- Provide daily game announcements, timely post-game results, and consistent highlights across all programs.
Perform other duties as assigned by the Director of Athletics to support the overall mission and success of the athletics program.
Qualifications
Required:
- Strong organizational skills and attention to detail.
- Ability to multitask and manage multiple athletic seasons simultaneously.
- Effective interpersonal and communication skills, especially with coaches, staff, and officials.
- Experience managing social media platforms in a professional capacity.
- Ability to work evenings and weekends as required by the athletic schedule.
- Ability to lift up to 50 pounds and perform physical tasks related to game and equipment setup.
Preferred:
- 1–3 years of experience in athletic operations, event management, or a similar role.
- Familiarity with independent school or collegiate athletic environments.
What we offer:
Competitive annual salary
Six weeks vacation + other paid time off
Shared cost Medical, Dental, and Vision Insurance
Employer paid Short and Long-term Disability and Life Insurance
Retirement plan with match
Supplemental insurance policies
Flexible Spending Account / Health Savings Account
Discounted Gym Membership
Employee Assistance Program
Tuition remission and program discounts for children enrolled at the school
Free lunch when school is in session
Free after-care for children enrolled at the school
Free admission to the Virginia Discovery Museum
20% discount at St. Anne's-Belfield School store
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment
In compliance with ADA Amendments Act (ADAAA), if you have a disability and would like to request and accommodation in order to apply for a position with our organization, please call (434) 296-5106 or email stabhr@stab.org